This role is focused on connecting people both existing and new to the church by welcoming them, introducing them to Life Groups, or connecting them into a serving team. Also, this role is key in making sure that events are planned with room reservations, calendar events, and that those events are executed well with the highest level of quality, i.e. room layout, food, drinks and resources.
This position reports to the Rector and is 20 hours a week, in-person at our Sullivan's Island campus.
Attendance: Collect sign-in sheets from all services and record attendance weekly in Rock’s attendance metrics.
Connections: Tend to all incoming Connection requests and follow-up with those either by email or phone call. Assign any that need clergy follow-up or other coordination. These connections would include baptisms, letter transfers, confirmations, 1st time visitors, etc.
Life Groups: Assist clergy with events like Growing Leaders, Celebrations, kick offs, trainings; record keeping (including new ways to do things in Rock), communication with leaders, communication with people looking for a Life Group.
Membership: Greet visitors in person and through email, track visitors and attendees, Discovering Membership invites, events and new member form follow-up, Newcomers dinners, new member and transfer paperwork, baptism coordinator. Add new members/visitors from the new member form or welcome card.
Prayer List: Maintain prayer list in Rock making sure all are current and being prayed for. Coordinate the prayer team and assign prayer requests with those on the team. Also, manage Sunday’s prayer sheet for clergy for services.
Pastoral Care: Manage Pastoral Care in the Rock module to ensure care items are entered, approved and assigned to clergy. Make sure that people are cared for and properly closed out or followed up with.
Administration: Answer phone, greet visitors at doors as well as deliveries, keep up staff calendar, tasks for clergy, answer info emails, communion, birthday and other staff celebrations. Maintain entries in books for funerals, weddings, baptisms and confirmations; also, add into Rock profile. Gather names for confirmation from Student Ministers and send names to the Diocese. After confirmation when the Bishop visits have the names recorded in the confirmation book and have Rector and Bishop sign. Also, record confirmation date in Rock profile.
Weddings: Assist with weddings as a church wedding coordinator.
Printing needs including bulletins, special pieces, and mass mailings.